UDIN made mandatory by The Institute of Cost Accountants of India w.e.f 1st October, 2019
Some Important FAQs on UDIN
Q.1 What is Unique Document Identification Number (UDIN)? What is the objective of
UDIN?
UDIN?
Ans. Unique Document Identification Number (UDIN) is an 18-Digits system generated unique
number for to be entered on every document certified/attested by Practicing Cost
Accountants/CMAs. The concept of UDIN (Unique Document Identification Number) is
implemented to enable user Authorities and Stakeholders to ensure that the certification
and/or attestation of the Costing Data / documents / certificates is being done by an
eligible Practicing Cost Accountant/CMA only. UDIN secures the certificates attested /
certified by practicing CMAs (in full time practice only). UDIN Web Portal enables the third
parties (Authorities / Regulators / Banks / Others) to check the authenticity of the
documents.
number for to be entered on every document certified/attested by Practicing Cost
Accountants/CMAs. The concept of UDIN (Unique Document Identification Number) is
implemented to enable user Authorities and Stakeholders to ensure that the certification
and/or attestation of the Costing Data / documents / certificates is being done by an
eligible Practicing Cost Accountant/CMA only. UDIN secures the certificates attested /
certified by practicing CMAs (in full time practice only). UDIN Web Portal enables the third
parties (Authorities / Regulators / Banks / Others) to check the authenticity of the
documents.
Q.2 What is the configuration of 18-Digits of UDIN?
Ans. The configuration of 18-digit UDIN is as under.
18-Digit UDIN – YY-MMMMM-ZZ-NANANANAN.
YY – Last two digits of current year (2 digits).
MMMMM – Membership Number of CMAs (5 digits).
ZZ - Code for Ministry (2 digits).
NANANANAN – Alpha Numeric Random Number generated by system (9 digits).
1920371ZZSBGI4NCRO – Sample UDIN
18-Digit UDIN – YY-MMMMM-ZZ-NANANANAN.
YY – Last two digits of current year (2 digits).
MMMMM – Membership Number of CMAs (5 digits).
ZZ - Code for Ministry (2 digits).
NANANANAN – Alpha Numeric Random Number generated by system (9 digits).
1920371ZZSBGI4NCRO – Sample UDIN
Ans. All Practicing Cost Accountants/CMAs having full-time Certificate of Practice (CoP) can only
register on the UDIN portal to generate UDIN.
register on the UDIN portal to generate UDIN.
Ans. No. Only Cost Accountants/CMAs with full-time Certificate of Practice can register on
UDIN portal to generate UDIN.Q.5 Whether a Firm can register on UDIN Portal?Ans. No, only members of Institute of Cost Accountants of India having full-time Certificate of
Practice can register on UDIN Portal.
UDIN portal to generate UDIN.Q.5 Whether a Firm can register on UDIN Portal?Ans. No, only members of Institute of Cost Accountants of India having full-time Certificate of
Practice can register on UDIN Portal.
Ans. The Authorities / Regulators / Banks / Others can verify the UDIN indicated on certificate
through the UDIN Web Portal http://eicmai.org/udin/VerifyUDIN.aspx by giving few
details like Name of person, Mobile No, and Email etc. However they are not required to
register themselves on the UDIN Portal.
through the UDIN Web Portal http://eicmai.org/udin/VerifyUDIN.aspx by giving few
details like Name of person, Mobile No, and Email etc. However they are not required to
register themselves on the UDIN Portal.
Q.6 Whether fresh registration is required for every financial year?Ans. There is no need for fresh registration for every financial year.
Q.16 Whether UDIN is mandatory for GST Audit Reports with effect from 1st October, 2019?Ans. The Council of the Institute in its 322nd Meeting held at Hyderabad on 21st August, 2019
has made UDIN (Unique Document Identification Number) mandatory to be mentioned on
the GST Audit Reports issued under CGST Act 2017 w.e.f. 1st October 2019.
Q.17 Whether UDIN can be edited?
Ans. UDIN once generated cannot be edited. A preview option is available after entering all
details for generating UDIN and for verifying its correctness before Generation.
Q.18 How to revoke UDIN?
Ans. UDIN generated cannot be deleted. Members however can revoke UDIN. If a UDIN is
revoked the stakeholders who have searched for it in past will be intimated through email
regarding revocation of UDIN. In future, if someone searches for a revoked UDIN, the
revocation message entered by Member will be displayed.
1. Click on Revoke against the UDIN from the list of UDINs on member’s home page.
2. Follow the instructions on the Revoke UDIN page. UDIN generated through the UDIN
portal does not have an expiry however the same can be revoked.
Q.7 Who can generate UDIN?
Ans. All Practicing Cost Accountants/CMAs having full time CoP has to generate UDIN after
registering on UDIN Portal. In case of a firm, only signing partner can generate UDIN and
no one else on behalf of another can generate UDIN.
Q.8 Who will generate UDIN for the assignment carried out by Cost Accountant firm?
Ans. The respective Partners signing documents/certificates/cost audit reports etc. will have to
generate UDIN for entering the same along with their signature.
Q.9 Can a Partner generate UDIN for the Certificate signed by another Partner?
Ans. No, only the signing Partner has to generate UDIN
Q.10 Can Part Time CoP holder generate UDIN?
Ans. No. Since part-time COP holders cannot certify the documents. Hence, they have no
access to UDIN portal.
Q.11 When to generate UDIN?
Ans. UDIN is to be generated at the time of signing of the document [for each assignment]
through UDIN Portal; however the same can be generated within 15 days of signing the
document. Each separate certificate/document requiring certification/attestation will
require a separate UDIN.
Q.12 If UDIN could not be generated at the time of signing the Audit Reports/Certificates,
what steps should I follow?
Ans. It is mandatory to generate UDIN while signing the Audit Reports / Certificates /
Document. However, if any member is unable to generate UDIN as desired above, it has to
generated within 15 days of signing the same. The UDIN so generated has to be
communicated to “Management” or “Those Charged with Governance” for disseminating
it to the stakeholders from their end.
Q.13 Whether UDIN is secure?
Ans. Yes. UDIN secures the certificates attested / certified by practicing CMAs (in full time
practice only). UDIN Web Portal enables the third parties (Authorities / Regulators / Banks
/ Others) to check the authenticity of the documents giving few details like Name of
person, Mobile No, and Email etc.
Q.14 From when UDIN is mandatory for all Report and Certificates?
Ans. The Council of the Institute in its 322nd Meeting held at Hyderabad on 21st August, 2019
has made UDIN (Unique Document Identification Number) mandatory to be mentioned on
the following reports & certificates issued by a practicing Cost Accountant:o GST Audit Reports issued under CGST Act 2017.o All other Audit Assurance & Attestation functions.o All certificates.
Q.15 What are the Financial Figures and Particulars required to be mentioned for generating
UDIN?
Ans. Financial Figures to be mentioned while generating UDIN:
1. Any Financial Figure and its particular from the document such as Turnover, Net worth
etc. for which UDIN is being generated is to be mentioned under Financial Figures and
Particulars. The particular is to be filled between 10 to 50 characters.
2. Two Financial Figures are mandatory out of three fields. In case, there is no financial
figure in the certificate being certified, 0 is to be mentioned in Financial Figure and in
its particular please mention “There is no Financial Figure in Certificate”.
3. In case the document is not available in the list, please select other and mention the
nomenclature of the certificate in document description.
Ans. All Practicing Cost Accountants/CMAs having full time CoP has to generate UDIN after
registering on UDIN Portal. In case of a firm, only signing partner can generate UDIN and
no one else on behalf of another can generate UDIN.
Ans. The respective Partners signing documents/certificates/cost audit reports etc. will have to
generate UDIN for entering the same along with their signature.
Ans. No, only the signing Partner has to generate UDIN
Ans. No. Since part-time COP holders cannot certify the documents. Hence, they have no
access to UDIN portal.
Ans. UDIN is to be generated at the time of signing of the document [for each assignment]
through UDIN Portal; however the same can be generated within 15 days of signing the
document. Each separate certificate/document requiring certification/attestation will
require a separate UDIN.
what steps should I follow?
Ans. It is mandatory to generate UDIN while signing the Audit Reports / Certificates /
Document. However, if any member is unable to generate UDIN as desired above, it has to
generated within 15 days of signing the same. The UDIN so generated has to be
communicated to “Management” or “Those Charged with Governance” for disseminating
it to the stakeholders from their end.
Ans. Yes. UDIN secures the certificates attested / certified by practicing CMAs (in full time
practice only). UDIN Web Portal enables the third parties (Authorities / Regulators / Banks
/ Others) to check the authenticity of the documents giving few details like Name of
person, Mobile No, and Email etc.
Ans. The Council of the Institute in its 322nd Meeting held at Hyderabad on 21st August, 2019
has made UDIN (Unique Document Identification Number) mandatory to be mentioned on
the following reports & certificates issued by a practicing Cost Accountant:o GST Audit Reports issued under CGST Act 2017.o All other Audit Assurance & Attestation functions.o All certificates.
UDIN?
Ans. Financial Figures to be mentioned while generating UDIN:
1. Any Financial Figure and its particular from the document such as Turnover, Net worth
etc. for which UDIN is being generated is to be mentioned under Financial Figures and
Particulars. The particular is to be filled between 10 to 50 characters.
2. Two Financial Figures are mandatory out of three fields. In case, there is no financial
figure in the certificate being certified, 0 is to be mentioned in Financial Figure and in
its particular please mention “There is no Financial Figure in Certificate”.
3. In case the document is not available in the list, please select other and mention the
nomenclature of the certificate in document description.
has made UDIN (Unique Document Identification Number) mandatory to be mentioned on
the GST Audit Reports issued under CGST Act 2017 w.e.f. 1st October 2019.
Ans. UDIN once generated cannot be edited. A preview option is available after entering all
details for generating UDIN and for verifying its correctness before Generation.
Ans. UDIN generated cannot be deleted. Members however can revoke UDIN. If a UDIN is
revoked the stakeholders who have searched for it in past will be intimated through email
regarding revocation of UDIN. In future, if someone searches for a revoked UDIN, the
revocation message entered by Member will be displayed.
1. Click on Revoke against the UDIN from the list of UDINs on member’s home page.
2. Follow the instructions on the Revoke UDIN page. UDIN generated through the UDIN
portal does not have an expiry however the same can be revoked.
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